AGM Summary, incl Membership Fee information

Hello EPTC Members,

This update contains items of interest including:

  • AGM outcomes
  • EPTC 2020 Awards
  • Information regarding membership renewals for 2020/21

Please take a few moments to read the information below and don’t hesitate to contact any Committee Member for any further information.

2020 AGM Update:

Our Annual General Meeting was held on Sunday. Thank you very much to those who attended via Zoom or provided their proxy vote.

The AGM heard various reports that showed EPTC’s continued strong involvement in numerous competitions, increased membership numbers and healthy financial position, even allowing for the impact of Covid-19. Importantly there are numerous initiatives for continued improvement of the Club; and we have attached the full President report with these details.

President Report 2020

We would also like to take this opportunity to thank Peter for stepping up into the role of President after last year’s AGM as he recognised the important opportunity the club was faced with going through the tender process for a new coach.  Peter was instrumental in leading the club through this coaching changeover which was challenging but resulted in a very positive outcome for the club.  Although not continuing in the President role, thankfully Peter will continue his involvement with the committee in the Midweek Mens Convenor and the Maintenance Co-ordinator roles.

It is with great excitement that we can announce (post our AGM where the President role remained vacant), our Vice President Brandon Paolucci, has agreed to take on the extra responsibility of the President role.  This is wonderful news for the club, as Brandon is a passionate and enthusiastic ETPC member, with many great ideas for moving the club forward.  I’m sure you’ll join me in thanking Brandon for his commitment to seeing our great club continue to be the success that it is.

We also welcome two new members onto the committee – India Donaldson and Phillip Lam.  As well as welcoming back Narelle Frerker who has been a key contributor in the past.

Your EPTC Committee for 2020/21 is:

President Brandon Paolucci
Vice President Tbc
Secretary Leanne Siwes
Treasurer India Donaldson
Membership Secretary Clem Oh
Junior Convenor Nick Ashton-Smith
Senior & Pennant Convenor Phillip Lam
Night Convenor (KDNTA) Stuart Naylor
Night Convenor (WDTA) Jenny Morgan
Mid-Week Ladies Convenor Jo Mitchell
Mid-Week Mens Convenor Peter Vanson
General Committee (inc; maintenance, communications) Leona Tuttleby
Narelle Frerker

2020 Award Winners:

Congratulations to Bob Stanikowski who was the recipient of the “EPTC 2019 Club Person of the Year” award highlighting his significant contribution to managing Wednesday Night Social Tennis.

 

The EPTC Committee extends their appreciation to Glenn Williams as the recipient of “EPTC Life Membership” highlighting his outstanding, meritorious and significant contribution.  Glenn has been a long serving member of the EPTC Committee as Treasurer for the past 7 years. He has made an enormous contribution to EPTC with his ability to ensure the financial security of our club.

2020/21 Membership Renewals:

The last 6 months haven’t been ideal for our members with the initial lockdown in March, closure of the club, then reopening, restrictions on court usage, and now another complete lockdown. Overall, the club has done its best adjusting to the protocol requirements whilst providing the safest court availability for our members.  Considering the club has still incurred considerable expenses during the lockdown, we are however mindful of the inconvenience to members.  As such, the following discounts will be applied to this renewal period:

 

  • Existing Members will be eligible for a 40% discount on fees for 2020/21.  This discount will automatically be applied to the invoice you receive.  In order to take advantage of this discount, members must renew by 31st October 2020.  If you do not renew by this date, a new invoice will be emailed to you, and fees will revert to the full amount.
  • We have also taken the decision to reduce competition fees for the next season by $10 for all players as a form of compensation due to anticipated shortened seasons.
  • Financial Hardship: We know the COVID-19 pandemic may have resulted in severe financial hardship for some. The club would like to support those affected because we understand the important role club life plays for so many. For this reason, members who require support with their membership renewal can make a hardship application. This can be done by emailing Clem Oh or Leanne Siwes by 15th October 2020.

In September, you will receive a membership renewal notice (invoice) for your EPTC membership fees for the next membership year of 2020/21. Please follow the instructions for prompt payment by end of October to ensure you’re eligible for the discount explained below. If you have any difficulties, please do not hesitate to contact Clem; the EPTC Membership Secretary (0402 326 573).

 

We would like to say a big thank you to all our members for supporting our tennis club by remaining positive and sticking by the club. The timely renewal of your membership is vital to ensure the stability of our club, support ongoing running costs, and ensure we can continue to progress with projects and upgrades committed to prior to the lockdowns.

 

If you have any questions, comments or concerns, please do not hesitate to get in touch with any of the committee members.

 

We look forward to getting back on the court as soon as we’re able.  Please stay safe and look after yourselves and your families.

 

Kind regards,

The 2020/21 Committee

Coronavirus update – Government Stage 4 restrictions

Dear Members,

It’s another sad day for our State and our sport.  In line with Government announcements made earlier today, as of tonight, our club once again goes into lockdown until at least 13th September 2020.

We are waiting on further Government and Tennis Victoria announcements tomorrow in relation to tennis coaching, and we will communicate with you when there is further clarity around this.

We would like to take this opportunity to remind you of our AGM scheduled for Sunday 16th August at 11am, where we will be communicating the fee structure for the next renewal cycle taking into account the past few months.  There will also be updates from all committee members, and we encourage you to attend this online event to understand exactly where your club sits during this challenging time.

If you have any questions, please don’t hesitate to get in touch.

Face masks and Tennis

Dear members,

The advice below is taken directly from the Department of Health and Human Services Directions as at 22nd July 2020. We have had no official word from Tennis Victoria however the following provisions apply to playing tennis until we hear further.

The key points are that you do not need to wear a face mask when you are playing tennis. This is because tennis is a strenuous form of exercise and it may be difficult to breathe wearing a mask. Of course, you may choose to wear a mask anyway if your sessions is not too strenuous.

You must carry a mask with you at all times or have one in a bag beside the court. You must wear the mask to the court and put it back on as you leave the court (ie, before you exit via the gate). Remember it’s singles play only unless you are members from the same household.

Strict adherence to physical distancing and hygiene protocols is essential. Anyone playing tennis must GET IN, PLAY, GET OUT and do not come to the courts if you have any flu/cold like symptoms.

Please continue the excellent standards you’ve set so far in Registering your attendance via the QR code or the Registration Book inside the clubhouse.

Kind regards,

Leanne Siwes

Secretary

DEPARTMENT OF HEALTH AND HUMAN SERVICES DIRECTIONS

Do I have to wear a face covering while exercising?

If you are doing exercise or a physical activity where you are out of breath or puffing, such as jogging or running, you do not need to wear a face covering.  You must carry a face covering with you and wear it before and after you exercise.

If you are doing exercise or a physical activity where you are not out of breath or puffing, such as walking, then you must wear a face covering.

If you have a lawful excuse such as a medical condition, where it would be dangerous for your breathing to be obstructed while walking around, then you do not need to wear a face covering.

It is important that you keep 1.5 metres between yourself and others while exercising, even when wearing a face covering.

Tennis during lockdown

Dear Members,

Further to the State Government’s announcement yesterday, it is clear that any form of competition tennis will not be going ahead any time soon. Whilst this is disappointing, what is encouraging is that tennis remains on the approved exercise list for these next 6 weeks. The guidelines from Tennis Victoria state:

  • Casual play for members of the same household or for 2 people from different households.  (Simply put; this means family members from the same household can play singles or doubles together on one court. Two people from different households can only play singles – no doubles permitted.)
  • Coaching for members of the same household or one to one coaching.
  • All other programs and activity must cease until further notice.
  • Tennis equipment must not be shared.
  • No one from outside a lockdown area may play at a facility within the lockdown area – and vice versa.
  • Clubhouse must be closed, except for allowing access to toilets.

Please abide by all current guidelines and Conditions of Entry, ie., don’t invite people from outside our community, continue to register and sign in whilst onsite, be extremely vigilant with using sanitiser and wiping down surfaces you’ve touched, and get in – play – and go home.

There are no exceptions to these rules.  No other combinations allowed at this stage.  In fact, the police visited our venue this morning, so expect further visits from now on.

Victoria Police are responsible for enforcing compliance with COVID-19 State of Emergency restrictions and serious penalties and on the spot fines apply where individuals or groups are found to be non-compliant. As a tenant of a council owned facility, if we are found to be in breach of State Government directives, Council will issue written instructions to comply. If this is still not addressed, Victoria Police may be contacted for further action. Depending on the circumstances, use of the council-owned facility may also be reviewed. Therefore, it is each person’s responsibility to adhere to the current guidelines to ensure Eildon Park Tennis Club can remain open for play.

We will continue to keep you updated with changes as we progress through this second lockdown phase.