Further changes to Book-A-Court (BAC) for Stage 3 Restrictions

Dear Members,

Updates and clarifications are constantly being provided by Tennis Victoria during this ever evolving time. The full statement from TV can be reviewed here (https://www.tennis.com.au/vic/files/2020/07/Community-Tennis-Guidelines-Metropolitan-MelbourneandMitchell-Shire-13-July.pdf), however the situation has been clarified around how many people can be in our facility at any one time:

– Outdoor tennis facilities can host up to 10 patrons at a time subject to 1.5 metres distancing requirements (coaches can be in addition to this with a group maximum of 2 patrons per coach). If the tennis venue is big enough you can have 100m between 10 people on 5 courts and then the next 10 people on the next 5 courts.

Simply, this means we can only have 5 courts available for booking at any one time, to meet the max 10 patrons rule as we don’t have 100m between our banks of courts. Please remember that the coaching program predominantly runs between 3-7pm weekdays and requires 3 courts, so there will be limited availability during these times.

In addition to the above, coaching arrangements have been further clarified to include:

– Tennis lessons are permitted with a limit of two participants (can be from different households), in addition to the coach.  If you’d like to take advantage of improving your game during these restrictions, give Stefan a call and he can set you up with private/semi private lessons (Stefan – 0404226713)

The committee appreciates the challenges this will represent for our members trying to get on court. As such the following changes will be made to enable fairness:

– The Book-A-Court (BAC) system will once again revert back to only allowing one booking per member per day of one hour duration.

– You will now be able to book up to 2 weeks in advance to help you secure your preferred day/time.

We would like to thank you all for your patience and understanding and for also being so great at registering your details when attending the club. We have added more QR code flyer around the courts, and these can be scanned quickly and easily by downloading a free QR code reader app on your phone. If you prefer, we also have a Registration Book inside the door of the clubhouse. Your adherence to continuing to register and play singles only (unless you’re from the same household then you may play doubles) goes a long way to ensuring we can stay open during this Stage 3 restrictions.

EPTC 2020 Annual General Meeting

Dear Members,

Are you keen to understand the position of our club amidst the Covid-19 crisis?  Are you wondering how this will effect your fees for the next 12 months?  Then please join us for the EPTC Annual General Meeting for 2020 on Sunday 16th August at 11.00am, in which these items will be announced. Due to the current restrictions, for the first time in our club’s history, we will be holding the AGM online via Zoom. We are interested to see how this new format will run and hope many of you will take the opportunity to join us in this exciting “club first”. Login details and links are below:

https://zoom.us/j/96616535232?pwd=QmE4U0VsQzBTY1o2OENiR0lMVTFrZz09

Meeting ID: 966 1653 5232

Passcode: 751644

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+61 3 7018 2005 Australia

Meeting ID: 966 1653 5232

Passcode: 751644

Find your local number: https://zoom.us/u/acHp3XSdnt.

All members are encouraged to attend for an update on the club’s status and future plans. All Committee positions are also available for application and we encourage members to consider how they can contribute to the successful running of their club.  The Agenda and Nomination forms for Committee positions are attached below along with a Proxy Form should you be unable to attend the AGM.

In another first for the club, the committee has agreed to reimburse a free adult membership for members who join the committee. The caveat is attendance of 6 committee meetings in the club calendar year as well as the 2021 AGM.  Reimbursement of fees to be paid retrospectively; just prior to the 2021 AGM.

Application of technology has continued to help EPTC refine processes and procedures, with the committee consuming less time in undertaking club tasks and activities. Please consider getting involved – don’t just assume someone else will do it. This is an exciting time for the club, yet we need more people involved in order to keep the club moving forward. Your committee will always be available for ongoing support as new members find their feet and provide handovers to those willing to help.

We have been extremely fortunate the past few years in having a very dedicated committee, volunteering their time to keep the club running and moving forward. The committee would like to thank Peter Vanson for stepping into the vacant President’s role last year and successfully managing the club’s transition in appointing our new Head Coach. Peter will not be seeking re-election at the AGM as his intention was always to step up only to successfully manage the smooth transition into the new coaching program.  Thankfully Peter will stay on the committee in the Maintenance Role and continue his excellent contribution to the upkeep of our club.

The committee would also like to recognise the enormous contribution from Glenn Williams, who has also advised he will not be seeking re-election.  Glenn has been a long serving Member of the EPTC Committee as Treasurer for the past 7 years. Glenn has made an enormous contribution to EPTC with his ability to ensure the financial security of our club.

On behalf of all EPTC Members, the committee would like thank both Peter and Glenn for their contributions and achievements and wish them both ongoing success in “retirement”.

EPTC will be seeking to appoint a new President and Treasurer at the AGM and encourage all members to consider nominating.

AGM Agenda 16th Aug 2020

Nomination Form

Proxy Form

If you’d like to discuss any role, please feel free to get in touch with your committee.

Kind regards,

Leanne Siwes

ETPC Secretary

WDTA have confirmed restart!

Dear Members,

At last evening’s meeting of the Waverley Tennis Committee of Management (WDTA), it was confirmed that Waverley Tennis intends to commence its shortened weekend Winter Season 2020 with 7 rounds from Saturday 18 July and Sunday 19 July 2020.

For EPTC, this means the commencement of comps is as follows:

Juniors – Sat 18th / Sun 19th July

Pennant – Sat 18th July

KDNTA – w/c Monday 20th July (tbc)

MWM – Wednesday 22nd July

MWL – Thursday 23rd July

Night comps – w/c Monday 27th July

Your individual Convenors will be in touch with further details over the next week.
Some points to note:

  • Waverley Tennis will publish the Draws on Club Zone and email the Draws to all competing Affiliates on Wednesday 8 July 2020 giving all Affiliates 10 days to prepare rosters, advise players, etc. part of which is School Holidays.
  • Waverley Tennis is finalising a player information sheet and COVID-19 Player Declaration form which you will be asked to sign. It is designed to eliminate the need for paper declarations to be completed by each player each time they play, i.e. to eliminate the manual handling of those forms. This document will be sent to you on Wednesday 8 July 2020, with the release of the Draws.
  • With the recent announcement by the State Government of the ten (10) COVID-19 ‘Hot Zones’, any players, coaches, volunteers or spectators living in those Postcode areas will not be able to play in your teams or be in attendance at your venues.
  • There will be a soft copy ONLY of the Winter Season 2020 handbook & fixture available on the Waverley Tennis website as from Tuesday 14 July 2020.
  • Should there be any changes to the foregoing in the days ahead due to changes in the COVID-19 restrictions, you will be advised accordingly.

Return to competition & general tennis protocols

Dear Members & Visitors,

All players need to understand their responsibilities before, during and after play.  Government Guidelines require that contact details and entry and exit times, are recorded for every person entering the Eildon Park Tennis Club venue.  This is vital information in the case of someone being diagnosed with COVID-19 at a later date and needing to trace everyone they may have been in contact with.  Tennis Victoria also recommends that only people core to playing or coaching should be at the venue.  For Junior competition, this specifically means that spectators are limited to one parent/guardian of each child at any time.

It is more important than ever to stay home if you are unwell.  Even if you have mild symptoms or only feel a little unwell, you should stay at home and contact your Team Manager / relevant Convenor immediately to arrange an emergency player.

 

EPTC Conditions of Entry for Competition Play, Coaching & Social Hitting

  • We encourage all players, parents and spectators to download the COVIDSafe app.
  • EPTC COVID-19 Responsible Officer is Rachel Krivanek.  If you have any questions, please email or call Rachel on 0423 202 814 or rrkrivanek@gmail.com
  • The clubhouse will reopen on Monday 6th July for access to the Registration Table, sanitising and cleaning supplies and use of toilets.  Tables and chairs inside the clubhouse are not to be used at this time and the kitchen & bar remain closed.
  • The Registration Table inside the door of the clubhouse will have the Registration Book, hand sanitiser, disposable wipes, disposable gloves, and Spray & Wipe for cleaning surfaces.  There will be room for scorecards and pens as well.
  • EVERY TIME YOU ENTER THE VENUE, WHETHER PLAYING OR NOT, you must register your attendance by either writing your details in the Registration Book, OR via the QR code app found on external windows and on the Registration Table.
  • DHHS guidelines require cleaning of community facilities at least twice a day.  The coaching group will clean once during the day, and at the end of each day/night of competition, players will be required to clean and sanitise as per the list displayed at the Registration Table.
  • Players need to bring their own tennis related equipment, food and drink and not share with others.
  • Hand Sanitiser should be used frequently.
  • Where possible, scores should be recorded by one person, either with their own pen or a shared pen that is sanitised before and after use.
  • Opponents should change ends via opposite sides of the net.
  • A racquet tap should be used instead of shaking hands after a match.
  • Court gates to be left open to minimise contact with hard surfaces and minimise the requirement for cleaning.
  • All current Government hygiene protocols and physically distancing requirements are clearly signed around the venue and are to be adhered to at all times.

 

Victoria Police are responsible for enforcing compliance with COVID-19 State of Emergency restrictions and serious penalties and on the spot fines apply where individuals or groups are found to be non-compliant.  As a tenant of a council owned facility, if we are found to be in breach of State Government directives, Council will issue written instructions to comply.  If this is still not addressed, Victoria Police may be contacted for further action.  Depending on the circumstances, use of the council-owned facility may also be reviewed.  Therefore, it is each person’s responsibility to adhere to the current guidelines to ensure Eildon Park Tennis Club can remain open for play.

Competition Update

We’re sure many of you were excited to see the announcement from Tennis Victoria on 11th June hopeful of a return to competition tennis effective 22nd June 2020. (Please click this link for the full media release https://www.tennis.com.au/vic/news/2020/06/11/tennis-victoria-competitions-update)

We thought it timely to explain to you what this means.  June 22nd now becomes the commencement for all Associations, Councils and Clubs to plan for the safe return of tennis to all facilities. Therefore, the possible mid-July dates for the return of comps as advised in our email last week are still the most likely scenario.

All associations are in the process of finalising teams and draws, hence the need to have planning time. We can assure you that whatever date is confirmed by each association for recommencement, Eildon Park Tennis Club will be ready to go.

As part of the return to tennis toolkit, and in line with the Victorian Government’s cautious easing of restrictions, EPTC is working closely with Council towards reopening community facilities (ie., the clubhouse) as soon as possible, while ensuring health and safety measures are in place to protect our community. In order to do this, there are some requirements that need to be met to ensure each facility and program can safely operate.

If you haven’t already done so, we strongly recommend once again that every member download the Covid-19 app.

There is a lot to be done, however we’re excited that we’re so close now to a re-start. Further information on confirmed dates will be communicated once known.

Members Update – June

Dear Members,

We hope all our members are finding positives in the situation we all find ourselves in.  It has been fantastic to see people back on court, and we have no doubt you’ve enjoyed the “mostly” fine Autumn weather of the past few weeks.  Below are some updates of things happening in and around the club over the next month, and a reminder about the current Covid-19 guidelines.  (for the full guidelines, please refer to our website https://eptc.org.au/players-ready-play/).

 

Covid-19 Guidelines:

The EPTC committee would like to thank you for helping our club adhere to the necessary guidelines set down by The Victorian Government, Tennis Victoria and Knox City Council.  It is timely to remind you of some of the most critical elements of the guidelines.  We all have to play a role in a safe and sensible return to sport. We may only get one shot at it this year, so we need to do it right.  Be aware that we can be shut down at any time if we’re found to be conducting ourselves outside of the guidelines.

  • When using Book-A-Court (BAC) you MUST list every person coming to the courts to play in your group.
  • When at the courts, please remember to sanitise the BAC keypad before and after using it.
  • The Clubhouse is CLOSED AND OFF LIMITS to all members. This means NO ACCESS TO TOILETS until further notice. (coaching staff excepted)
  • Byo water bottles as the drinking fountains both on court and on the external wall near the kitchen are currently off limits.
  • We encourage our members to download the COVIDSafe app to assist with participant tracking in the case of a positive COVID-19 test result of a participant

 

Latest Competition Updates:

Tentative start dates have been nominated by the various associations, however nothing is yet confirmed. We will continue to keep you updated, however the latest information is all competitions have the w/c 20th July as a possible start date.

With this in mind, registrations for the Winter season are now required for KDNTA and WDTA Nights.  Entries due by end June. For KDNTA Nights, please contact Stuart Naylor on 0403 001 275 or nighttennis@eptc.org.au.  For WDTA Nights, please contact Jenny Morgan on 0400 538 017 or dmorgs1@bigpond.com.

 

Association Junior League:

We have received application information from WDTA in relation to a separate tournament that runs in addition to the existing Junior Saturday / Sunday competition.

This was emailed to all juniors a few days ago.  Full details available on our website: https://eptc.org.au/applications-for-the-2020-associations-junior-league-now-open/

 

New Initiative: Discount on membership fees by attending Working Bees:

Looking for a way to save a few dollars on your membership fees?  We’re proud to announce that the committee has introduced a Working Bee Discount program.  By attending a working bee (we usually hold 2 a year), you will receive a $25 discount off your membership.  This offer is valid for one discount per family / adult, per year.  Stay tuned for details of our next working bee which will be scheduled for later in the year.

 

Wednesday Night Social:

A reminder that for the month of June, Wednesday night social tennis is “free”.  Since no other competitions are being played at the moment, it’s a great opportunity for a competitive hit.  Please make sure you register your attendance each week with Bob by text to 0404 085 650, AND fill in the registration book near the sanitising unit when you arrive.

 

Quick bits – Building & Clubhouse Update:

  • Bathroom renovations have been delayed slighted due to a necessary change in the plans.  We are waiting for a commencement date from council.
  • We are going to replace the old heater in the clubhouse in conjunction with the timing of the bathroom renovations.
  • The Rainbeater rollers have been repaired.  Please take care to look after them, and refer to the video instructions if you are unsure how to use them.  https://eptc.org.au/how-to-using-the-rainbeater-rollers-correctly/

 

“How to” ….. using the Rainbeater Rollers Correctly

It is everyone’s responsibility to correctly use all equipment at the club.  Thank you to our coach Stefan for creating this easy-to-follow “how to” guide on how to use the rollers correctly.  Please take a few minutes to watch this short video:

Applications for the 2020 Associations Junior League now open

Dear Juniors,

We have received application information from WDTA in relation to a separate tournament that runs in addition to the existing Junior Saturday / Sunday competition.

About Associations Junior League ( AJL) :-

Tennis Victoria’s flagship junior competition, AJL (Previously named Junior Pennant), is a team based inter-association competition where players are selected to represent their local metropolitan association. AJL competition consists of:

  • Ten rounds of matches
  • Four player teams
  • Played Sunday morning late August –  end November  (no play first two weekends September/October school holidays and Melbourne Cup weekend)
  • Play commences at 8:30 am and concludes by 1 pm
  • Four singles rubbers (best of two sets) and two doubles sets in each home and away match
  • Graded within age groups 10/u to 18/u as at end of year.

To be eligible you must:

  • have played at least 6 matches in Waverley senior, junior or night tennis in the previous 12 months between 1st of July the previous year and 30th June of the current year.
  • be available for the duration of the 11 week season
  • have completed and submitted an application form with the appropriate payment by the due date.

Age Group – Playing Standard Guide

  • 10 and Under D Special 1 and above
  • 12 and Under C Special 3  and above
  • 14 and Under B1 and above
  • 16 and Under A Reserve and above
  • 18 and Under President’s Cup

 

If you wish to apply, please click the link below to submit your form directly with WDTA.

CLOSING DATE: Saturday 20th June 2020

Word Application Form

PDF Application Form

If you have any questions, please contact Brian Hovey:

Phone: 95603740

Email: brianhovey@optusnet.com.au

Latest Update from WDTA

Hello members,

For those of you who play nights, MWM, MWL or Saturday Juniors/Seniors, please click the attached link for the latest from Waverley District Tennis Association.

Friday 22nd May Update: Waverley Tennis COVID-19 Issue 3

We will continue to provide updates on all competitions as we receive them.

Players ready?……..PLAY !!!!

Dear members,

Thank you for your patience over the last few days.

We have just received the green light from council!  Therefore, Eildon Park Tennis Club Committee is please to say “we’re open for play”.

Yes, you will need to read and adhere to a lot of guidelines listed below, however tennis has an important role to play in helping people be active in this new phase of the COVID-19 pandemic, and these guidelines have been designed by Tennis Vic and Knox City Council to ensure the return to playing tennis is as safe as possible for all members of our community.

Book-A-Court (BAC) will be activated at 11am tomorrow morning (Saturday) for bookings commencing at 1pm Saturday 16th May.  We’re delighted that our members can get outside and enjoy some sunshine this weekend.  What a great weekend for having a positive impact on everyone’s mental health and wellbeing.

Return to Tennis Guidelines 

To keep the tennis and the wider community safe, we must all take responsibility to minimise the effects and spread of COVID-19 Before you play Please stay at home if you have been exposed to someone with COVID-19 in the last 14 days or have even mild flu-like symptoms. If you are in a high risk health category, please consider whether you should be administering or playing tennis at any time during this period, please do not take unnecessary risks.

Attending tennis activities:

  • Everyone, regardless of their role, must arrive and leave as close as possible to when they need to at the venue.
  • Keep 1.5 metres away from other people and no more than 1 person per 4m² while attending / taking part in a tennis activity.
  • Remember no handshakes or High Fives, try tapping racquets instead.
  • Wash/sterilise your hands before and after you play.
  • Avoid touching your face while playing.
  • Not share water bottles and bring your own bottle, already full.  All drinking fountains around the club are not to be used until further notice.
  • Bring your own hand sanitiser and wipes for the Book-A-Court keypad.
  • Cover your coughs and sneezes with your elbow.
  • Be aware of what surfaces you touch and ensure you clean them after play.
  • Only people core to playing or coaching should be at the venue
  • This includes at least one parent/guardian of younger children who must be present for the duration of the tennis activity, to comply with relevant Child Safety guidelines. All of these people must be able to observe social distancing at all times (see section below)
  • White plastic tables are not to be used; plastic chairs will be made available for parents of children coaching, however chairs must remain 1.5m apart in line with social distancing.
  • Clubhouse will remain closed, meaning the toilets are not accessible.
  • Book-A-Court (BAC) entrance gate will remain closed (except during coaching sessions) and will need to be opened by your BAC pin code.
  • The keypad must be wiped down and sanitised before and after you enter your code to access the facility.
  • We encourage our members using our facility to download the COVIDSafe app to assist with participant tracking in the case of a positive COVID-19 test result of a participant.

Wednesday Night Social Tennis to resume

  • Recommencing Wed 20th May, 7.30pm, using courts 7-9.
  • The $4 per person fee will be used to operate lights as there is no access to clubhouse.
  • Social tennis MUST be members only initially until otherwise advised.
  • Max. 12 people only.
  • Pre-registration is mandatory for each Wednesday until further notice.  Please call/message Bob 0404 085 650 to register.  This is to assist with participant tracing should we have a positive COVID-19 test result at any stage.

General Court Hire & Bookings:

  • Book-A-Court (BAC) will be activated at 11am tomorrow morning (Saturday) for bookings commencing at 1pm Saturday 16th May.
  • Both singles and doubles formats are approved.
  • In line with Tennis Victoria protocols, Police have been notified of our reopening. Therefore, onus is on all members to adhere to all Tennis Vic social distancing guidelines and the current restriction limiting socialising.  No off court gatherings are permitted – You get in, play, and go home.
  • Payment for lights to be coins in slots only as clubhouse will be locked.
  • 1.5 hour maximum booking per member per day.  We will restrict the number of bookings allowed per week if members don’t respect other members rights to get on court.  EPTC Committee will continually monitor all bookings and if we receive complaints of court unavailability, we may be forced to restrict certain members access.
  • When making your booking in BAC, every booking is required to have a 15 minute buffer between sessions to allow for people to enter and leave the facility without increasing the numbers within the venue.  Please keep this in mind, and don’t book your session straight after/before an existing booking.
  • In fairness to all members, please remember to cancel your booking if you no longer wish to use it.
  • It is also critically important for tracing that when you make a booking, you enter the details of ALL players included in your booking.  If you need assistance with how to do this, please contact Clem on 0402 326 573.
  • With no competition currently playing, all courts are available outside of coaching court requirements and social tennis on a Wednesday night.
  • As previously communicated, it is essential you play on the court you’ve booked.  The BAC system works beautifully when everyone plays on the court they’ve booked at the time they’ve booked.

 

We are relying on ALL members to be fair with their bookings to enable everyone playing time.  EPTC Committee are endeavouring to make our return to tennis as safe as possible, and if you have any questions, concerns or suggestions, please don’t hesitate to get in touch.

 

EPTC Committee reserves the right to make changes ongoing in line with the fluid nature of the Victorian Government, Tennis Victoria & Knox City Council recommendations.

 

Kind regards,

Leanne Siwes

Secretary

Eildon Park Tennis Club

Eildon Parade, Rowville

Mobile: 0418 378 768