EPTC 2020 Annual General Meeting

Dear Members,

Are you keen to understand the position of our club amidst the Covid-19 crisis?  Are you wondering how this will effect your fees for the next 12 months?  Then please join us for the EPTC Annual General Meeting for 2020 on Sunday 16th August at 11.00am, in which these items will be announced. Due to the current restrictions, for the first time in our club’s history, we will be holding the AGM online via Zoom. We are interested to see how this new format will run and hope many of you will take the opportunity to join us in this exciting “club first”. Login details and links are below:


Meeting ID: 966 1653 5232

Passcode: 751644

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+61861193900,,96616535232#,,,,,,0#,,751644# Australia

+61871501149,,96616535232#,,,,,,0#,,751644# Australia

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+61 3 7018 2005 Australia

Meeting ID: 966 1653 5232

Passcode: 751644

Find your local number: https://zoom.us/u/acHp3XSdnt.

All members are encouraged to attend for an update on the club’s status and future plans. All Committee positions are also available for application and we encourage members to consider how they can contribute to the successful running of their club.  The Agenda and Nomination forms for Committee positions are attached below along with a Proxy Form should you be unable to attend the AGM.

In another first for the club, the committee has agreed to reimburse a free adult membership for members who join the committee. The caveat is attendance of 6 committee meetings in the club calendar year as well as the 2021 AGM.  Reimbursement of fees to be paid retrospectively; just prior to the 2021 AGM.

Application of technology has continued to help EPTC refine processes and procedures, with the committee consuming less time in undertaking club tasks and activities. Please consider getting involved – don’t just assume someone else will do it. This is an exciting time for the club, yet we need more people involved in order to keep the club moving forward. Your committee will always be available for ongoing support as new members find their feet and provide handovers to those willing to help.

We have been extremely fortunate the past few years in having a very dedicated committee, volunteering their time to keep the club running and moving forward. The committee would like to thank Peter Vanson for stepping into the vacant President’s role last year and successfully managing the club’s transition in appointing our new Head Coach. Peter will not be seeking re-election at the AGM as his intention was always to step up only to successfully manage the smooth transition into the new coaching program.  Thankfully Peter will stay on the committee in the Maintenance Role and continue his excellent contribution to the upkeep of our club.

The committee would also like to recognise the enormous contribution from Glenn Williams, who has also advised he will not be seeking re-election.  Glenn has been a long serving Member of the EPTC Committee as Treasurer for the past 7 years. Glenn has made an enormous contribution to EPTC with his ability to ensure the financial security of our club.

On behalf of all EPTC Members, the committee would like thank both Peter and Glenn for their contributions and achievements and wish them both ongoing success in “retirement”.

EPTC will be seeking to appoint a new President and Treasurer at the AGM and encourage all members to consider nominating.

AGM Agenda 16th Aug 2020

Nomination Form

Proxy Form

If you’d like to discuss any role, please feel free to get in touch with your committee.

Kind regards,

Leanne Siwes

ETPC Secretary

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